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Virtual Event Producer

Whether you are filming, streaming, or planning logistics for a virtual or hybrid event, our team is here to manage each detail with precision.

Our producers at LAI work with your team on coordinating and producing to make your event objectives come to life in the comfort of your own home. While usually our team is pounding the pavement through convention centers at in-person events across the country, we are also experts at designing and building experiences that bring your event into the virtual world. The LAI Live team is ready to help you with everything you need to execute your next virtual meeting seamlessly.

You may be wondering, "What can they do that I can't?" Or maybe "Why is a virtual event producer so expensive?" A producer enhances your virtual event experience for you, your attendees, and your presenters – project managing and providing a macro-view of your event to give you the time to focus on the other important aspects of your meeting. See examples of how production impacts the virtual event experience.

Take a look at our variety of virtual event production services below. 


Types of Digital Events We Can Help With

We had to become creative in the types of events we hosted so that our attendees didn’t feel like they were attending just another Zoom meeting. With that came a lot of practice for our virtual event webcast producers in putting together different types of programs. Whether you are putting together an informational meeting or meetings conferences, each program will have a slightly different approach due to its unique events technology needed to ensure a successful event will take place. Our expert event producers will take the reins on any type of digital event that is handed to them. There are various types of events that we can help produce and livestream. Some of these include:

  • Online Workshops
  • Virtual Conferences
  • Webinars
  • Virtual Trade Shows
  • Virtual Keynotes
  • Fundraisers
  • Town Halls
  • Others

Reach out to learn how we can help with the production of your particular event and the other services that we provide clients.

Virtual Event Producer: Pre-Show Production Services & Management

  • Build and adapt production timelines
  • Oversee virtual event platform design and build. Learn more about the different platform packages.
  • Oversee audio visual needs, event theme, graphics design, and creative process
  • Understanding of technical requirements, AV and stream logistics, coordination, and management
  • Speaker and Talent coordination
  • Develop and maintain project budgets
  • Create pre-recorded video content that can be shared before, during, and after the event to increase and maintain virtual engagement
  • Coordinating graphics design that can be incorporated into messaging on social media

Have a question for our production team? Let's talk! Give us a call at 202-783-0300.

Virtual Event Producer: Day-Of Execution

  • Be the point-of-contact for speakers, partners, event planners, staff, and other vendors that fall within our purview
  • Run pre-stream planning meetings with all remote teams
  • Stage management for program elements within the main event location
  • Oversee all production logistics, including tech rehearsals and broadcast execution. Learn ways to mitigate tech risks.
  • Maintain project deadlines and manage all late changes to show content, ensuring scripts and assets are up to date

Most importantly, the LAI team is a proactive partner who helps problem solve and deliver a brand enhancing experience! Our virtual event management is a wonderful addition to your next virtual event. 

Livechat with a member of our team right now. 

Live Broadcast Production

Our broadcast-style programming will deliver the quality of network television. As a leading virtual event video production company, you will have the highest quality end product. Viewers will experience a live streaming program that switches between single speaker shots, picture-in-picture, or multi-presenter panels, all while incorporating graphics, videos, and highly sophisticated event content. Presenters have their own custom views to help facilitate smooth transitions. Features include:

  • Half-day technical rehearsals with all speakers prior to broadcast
  • Speaker view will simulate a downstage confidence monitor
  • Virtual "Waiting Room" for speakers prior to going live to check camera and speak with other presenters
  • Live switching with graphics content, video support, and cameras to simulate an in-person general session
  • Option for custom graphics behind speakers (ideal sponsorship opportunities). 
  • Technical Crew includes: Streaming Video Engineer, Audio Engineer, & Graphics Operator

Learn more about our Virtual Event Packages.


Virtual Event Risk Management

Our virtual meeting producers partner with your team in project managing to take the anxiety out of executing online event production. We preview, prep, practice all parties prior to the live show to get ahead of any potential risks and become the point-person if difficulties arise.

  • Build out platform and program for optimal attendee experience
  • Talent management and training for virtual environment
  • Technical rehearsals to test broadcast quality (internet connection, audio, lighting, etc.) with all on-screen participants prior to broadcast
  • Experienced tech crew of a streaming, audio, and graphics engineers to handle live execution and quality control
  • Create back up plans & safeguards in case something does go wrong

Learn ways to mitigate virtual event tech risks.

Virtual Event Production Services/Hybrid Event Production Options

A virtual world provides endless opportunities for connecting with your target audience. Below are some common scenarios that exist for streaming your event.

  • All Virtual General or Education Session: Connect all presenters virtually for general session style or breakout-style session
  • Mix of In-Person & Virtual: In-person broadcast for speaker or panel discussion connected live with virtual speakers for hybrid events
  • In-Studio Broadcast: In-person broadcast for individual speaker or panel discussion filmed live in our DC-based studio
  • Video Playback with Live Engagement: “Air” pre-recorded video, followed by live Q&A
  • Presentation Record for Later Playback: Capture speaker and presentation for playback at later date

We can customize according to your needs. Shoot us an email at

Let's Work Together

Virtual events are the new convention hall with event design and theme graphics that capture the attention of your virtual attendees to maintain the virtual engagement process. Content must be engaging, speakers and presenters must be practiced, deadlines must be met, and budgets must be adhered to.

At LAI Live, we are not a tech company or media company. We are a team of seasoned corporate meeting producers with a background in broadcast television, live events, and talent management. When you work with us, you get real people, with years of real event production experience, and real virtual event experience, too. 

We understand that now working remotely you may be faced with a whole new set of problems. From pre-production to day-of execution of your virtual event, our Producers stand ready to design, produce, and execute in order to make your virtual meeting a success.

Virtual Event Production

Don't let the fast-paced changes from the recent world news throw you off your event game. Our team is ready to help you create a spectacular event that is safe for you and your attendees. Whether you are looking for event live streaming, a flawlessly produced virtual event, or need help with a meeting tomorrow, our virtual event production services are top-notch.

Contact our sales team today to get your virtual meeting rolling: Give us a call at 202-783-0300 or fill out the form at the bottom of this page. 

  • Have any questions about your virtual events and show production services? Check out our Virtual Event FAQs
  • Want to learn a few virtual meeting must-haves? Click here.