Create WOW Within Your Budget

Collage of event images with the words "wow moments" over the top

Tags: Event Tips | Event Budget

Create WOW Moments within your Budget

Creating unforgettable moments at your event doesn’t have to break the bank. By thinking creatively and leveraging your location and resources, you can deliver unique experiences that leave a lasting impression. From utilizing local attractions to reimagining traditional event elements, there are plenty of ways to maximize your event budget without sacrificing the “wow” factor. Here’s how:

UTILIZE YOUR EVENT LOCATION AS A CANVAS

Your venue and its surroundings can serve as an experiential playground without additional costs. Create a “Must See” list and let the attendees explore on their time and their dime! This is also a great resource to share with attendees to help generate excitement for destinations that aren’t as well known for their local culture and attractions.
Coordinate a hike on the event grounds, provide a map for attendees to take a walking tour filled with fun facts about the venue or local area, or provide routes for a morning run for the early risers
Instead of keeping attendees indoors and covering the cost of the meal, give them the freedom to do it when it’s convenient for them. “Dine Arounds” have become popular with many groups. Simply work with local restaurants to provide discounted dining rates or a block of reserved tables for just your group and allow them to organize at their leisure.

INDUSTRY SPEAKERS VS. BIG-NAME SPEAKERS

Big names are big draws, but are they worth the big bucks? Utilizing industry speakers as keynotes is an affordable, and sometimes no-cost option, for many organizations. Unlike big-name speakers who may offer broad concepts, industry speakers often focus on actionable lessons and educational takeaways specific to your audience.
Industry speakers are often willing to add meet & greet sessions, provide authored literature, or share presentations at no additional cost. These added experiences for the audience are a few more ‘wow’ moments.

THE CLOSING PARTY

A lot of groups organize a closing party to keep attendees around for the final session, but depending on event location, you may lose those attendees to the town. Forgo the costs of entertainment, food and beverage, AV labor and more by creating a closing ‘Moment’ or finale in your closing session. This could be a New Orleans style jazz band leading attendees through the exit of the main room, having a dance troupe celebrating your next event location to generate excitement, or having staff to a “clap out” as attendees exit and handing out swag!

By leveraging local attractions and rethinking traditional elements, you can deliver more “wow” moments without overspending. Creativity and resourcefulness are key to maximizing your event’s impact while staying within budget. Ready to take your event to the next level? Let’s make it happen! Create more WOW moments without doubling your budget.

create Wow Moments with LAI Live

Ready to bring this bold vision to your next event? LAI Live specializes in creating immersive and visually stunning experiences that capture the essence of maximalism. Contact us today to explore how we can transform your event!"