Event Management
From kickoff to curtain call, we run the show.
Pre-Production
What we do
- Strategy & timelines: Run kick off, build production timelines and assignments, and keep every team member aligned with clear milestones and regular status updates.
- Program development: Draft detailed cue sheets, design fresh stage programming, and create engagement concepts that make mainstage moments sing.
- Creative & design: Develop your event’s visual identity, stage/scenic concepts, show graphics packages, and venue branding across print and digital, then manage all asset collection.
- Room layouts & technical planning: Create to scale CAD diagrams, finalize AV needs, and oversee power, rigging, and room flip logistics across general sessions and breakouts.
- Speaker & entertainment prep: Coordinate assets, manage rehearsals and teleprompter scripts, and schedule prep calls so talent arrives confident and ready.
- Vendor & venue liaison: Align with the venue on requirements, source and coordinate with other partners to elevate the stage production, and streamline communications.
- Budget stewardship: Track budgets, get creative to identify cost savings, and document scope changes with a simple Project Change Notice process.
What sets LAI Live apart?
- We’re producers and designers first. Typical AV companies can staff techs and provide gear; we add event strategy, show design, scripting, graphics, and program leadership.
- Extremely detail oriented: We translate your high-level run of show into second-by-second cue sheets, filling in the “in-between” moments a big-picture ROS doesn’t capture with suggestions for Voice of God scripts, walk-on and transition music, and complementary graphics to keep the program flowing seamlessly.
- Proactive, not reactive. Our quality process emphasizes early planning, recurring reviews, and clear owner/approval paths so show week is smooth.
- Seamless cross team integration. We coordinate speakers, vendors, and venues while you stay focused on attendees and stakeholders.
Onsite
What We Do
- Load‑in to load‑out leadership: Manage installation, schedules, and stage logistics; keep builds on time and on plan.
- Show calling & stage direction: Lead technical rehearsals, call every cue, and coach VIPs and presenters through entrances, monitors, timers, and flow.
- Speaker & talent management: Serve as the backstage point of contact to mic up, escort to stage, and reset quickly between segments.
- Breakout operations: Liaise with venue and AV, quality check rooms, support speakers, and implement last‑minute changes without missing a beat.
What sets LAI Live apart?
- The "producer difference." Beyond operating equipment, we manage scripts, content, and talent so the program lands exactly as designed.
- Show Call. We're in the directors seat, leading the technical crew and talent through each cue.
- White-glove, executive-ready crew. Polished, client-facing pros who can brief your CEO or celebrity, anticipate needs, and represent your brand onstage and backstage.
- Back up plans for everything. Contingencies and AV redundancies keep the show running, from missing speakers to power outages.
- On-the-fly changes Script edits, VOG updates, and graphic tweaks happen seamlessly backstage to keep pace, even with last-minute changes.
- Venue & union savy. Experienced with protocols for venues, fire marshals, and union labor nationwide, we keep schedules realistic and solve issues before they arise.
- Post-show momentum. We debrief, share insights, and set the framework for an event stronger next year.
Let's Talk About Your Next Event.
Have a question? Talk to a real person who understands live events and can help guide your next move.
How can we help you? Let us know details about your event and we’ll get back to you with a proposal.
Call now to collaborate with a team that knows how to turn your ideas into real experiences.
