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Event Design & Strategy

Let us transform your ideas into a cohesive, engaging experience that you can be proud of.

Event Design Solutions

Event Design is so much more than conference or event planning. At LAI Live, we partner with clients in a variety of ways to conceptualize new ideas, reinvigorate programming, and introduce moments of wow throughout your meeting. 

Our Event Design Workshops employ a strategic process to engage key event influencers in defining goals and expectations for areas of importance in your meeting. Whether solving for existing pain points or developing a debut experience, LAI Live offers a workshop option for every budget level and every style – In-person events, Hybrid events, or Virtual events. Connect with us to get started.

Our Event Design Process

Our event design services are attendee-focused, innovative, and experience-driven, divided into three phases:

Phase #1: Event Design

Phase #2: Pre-Production

Phase #3: Execution

Here’s how it works.

Phase #1: Event Design

 In the design phase, we research and discover your attendee composition and event structure.  We’ll build a workshop agenda to achieve the wanted outcomes of action – more engagement, a new event experience, theme concepting, etc.  A design filter is established for all contributors to reference in future decision making. 

Following the facilitated workshop, a blueprint of discovery is prepared and shared for all parties.  Partnering with an LAI Live Producer for the pre-production process helps keep the momentum of change moving forward through planning. 

Our creative team will develop an event theme that evokes the event’s emotion and energy throughout promotion, and carries through a full array of design products during the event.

Phase #2: Pre-Production

From design and scripting to planning the production logistics, we cover each detail with precision. Executing on the blueprint, our team will provide recommendations on program flow, space logistics, indulging in spontaneity, and more, to aide in achieving the desired outcomes.  We know that things are bound to change during the planning process, and our team's agility, flexibility and knowledge of the many moving parts allow us to react quickly to find solutions to unexpected and often complex challenges and obstacles that pop up during the process. Your LAI Live production management team will take the lead in all areas of production planning, including AV logistics management, keynote speaker coordination, management and maintenance of team communications, execution and delivery of content and creative assets, and more.

Phase #3: Execution

Finally, it’s the big day! Our thorough pre-production process allows us to learn the in's and out's of your show and helps to put you at ease knowing that you are in the best hands possible on-site. The LAI Live team will manage all components of the contracted space and will ensure the program is executed seamlessly—from the first moment attendees step inside the event space to the closing remarks on stage. Our producers are the primary point of contact for partners, staff, and speakers as they manage all production & creative logistics.

With the LAI Live team by your side from design concepting to event close, you’re guaranteed an impactful event carried out as planned!

Expert Event Design Solutions

  • Event design and strategy: let the experts at LAI elevate your next event with professional event design and strategy.

  • Site Selection: LAI Producers will make recommendations on site selection that best fit the needs of your program

  • Creative program concepts and segments: in order to make your event unique, LAI can help you come up with fresh, creative program concepts and segments.

  • Unique stage and scenic concepts: each event should feel different, no it is important to have unique stage and scenic concepts for each segment of your event.

  • Impactful show graphics: a picture is worth 1,000 words, awe your audience with impactful graphics.

  • Pre-production and on-site support: LAI is with you every step, from the beginning to the end of your event, taking the lead with main stage, general session, and education session production planning.

  • Detailed Cue Sheets: during an event, it is important that everyone knows where they are supposed to be and what they are supposed to be doing in order to keep the event running smoothly.

  • VIP handling and speaker management: at most programs, speakers are the main event. We want speakers to feel comfortable and prepared so that they give the best speech possible.

  • Technical and talent rehearsals: in order to smooth out any kinks before an event, technical and talent rehearsals are conducted. 

  • AV equipment management: quality audio/visual equipment is necessary in order for your event to look and sound up to your standards.

  • Management of technical teams on site: LAI is with you every step of the way and will help management technical teams on site during your event.


At LAI, we can work with you to design your next event and offer insight on how to host the best event possible. Contact us today!