LAI Live prepped and managed the pre-recording (with help from our LAI Video colleagues) and livestream production for the entire CMAA 2-day agenda – with breakout sessions, guided networking breaks, and one general session each day. It was important to CMAA that attendees were fully aware of their session schedule, so the LAI Live team ensured that participants received notifications, as well as reminder emails that apprised them of the day’s agenda. As mentioned above, the sessions also provided the option to receive educational credits, so the team needed to select a platform that could accommodate attendance tracking to determine who was eligible to receive them.

What happens when you have a plan, a back-up plan, and a natural disaster strikes both out? Our team found this out the hard way when the partner AV company was faced with a slew of storms that caused them to lose power… and back-up power… during CMAA’s Idea Fair awards program. But ever the problem solvers, our LAI producers worked quickly to devise a plan: recording the small piece of lost content, picking up the program where it left off, and allowing for the recording to be accessed later by attendees. Acting fast and thinking on our feet, the show ended up being just 3 minutes behind schedule. While you can never be too prepared for the virtual event world, being adaptable and creative when presented with factors outside of your control is key.